By way of an explanation, Google recognizes that, "sometimes you need to receive large files as direct email attachments." The key phrase here is "direct email attachments." This change appears to be an effort to minimize Gmail account holders' need to use third party, cloud file-upload (e.g., Hightail, SendBigFiles) or storage services (e.g., Box, Dropbox) to share access to a document. Now Gmail account holders can receive these larger documents directly from the sender(s).

Recently, a Virginia court ruled that an insurance company had waived its privilege in a matter when one of its representatives uploaded case documents to an uprotected file storage service. The judge found that uploading the documents to an unprotected file storage service was, "the cyber world equivalent of leaving its claims file on a bench in the public square and telling its counsel where they could find it." Sharing those documents directly with the intended recipient might have avoided the finding of loss of privilege.

The increase only applies to incoming attachments. Outgoing attachments are still limited to 25 MB. Larger files can be "attached" to outgoing emails by including a link to the document stored in your Google Drive.

Lawyers currently using Google's G Suite to power their practice (or who are considering making a switch) should check our webinar schedule for MCLE presentations on lawyers' use of Google's G Suite of cloud apps to improve their communications with clients, manage their documents better, and manage their workload more efficiently. CLE credit is available in approximately 20 states.

The post Size Matters to Google | Increases File Size Limit for Incoming Email Attachments appeared first on Continuing Legal Education (MCLE) in California, MCLE Los Angeles, CLE Orange County, Irvine & San Francisco.

Over the course of the past few weeks, Google has been rolling out the feature to email addresses in Work accounts. Not all accounts have the feature added yet, so if you don't see it in your account yet, stay tuned.

The first time events are auto-added to your calendar, you'll see a pop-up in your calendar explaining the feature.

Google will also send you an email listing those events. Similar messages are not sent when new events are auto-added after this first time.

Because Gmail is auto-detecting events based on the text of the messages, there is room for potential error. In the initial creation of events from my recent emails, Google got all 17 of my upcoming flights correct (including arrival and departure times [even recognizing the local time zones], as well as confirmation numbers). However, it did also add a hotel stay to my calendar that was generated from an email advertising a conference I did not plan on attending.

Automatically added events are only visible to the calendar owner and not people with whom a calendar is shared. Once the events are added to your Calendar, you can change the Sharing settings for individual events.

The feature can be turned off in the Google Calendar Settings menu.

Events from Gmail is not available to Google Apps for Government accounts.

The post New Gmail Events Feature Finally Comes to Google for Work Accounts appeared first on Continuing Legal Education (MCLE) in California, MCLE Los Angeles, CLE Orange County, Irvine & San Francisco.

The product's features include:

• Manage Google Apps: Set a policy that prompts employees to enroll their device when they log into Google Apps such as Google Drive and Gmail.
• Configure WiFi networks: Distribute WiFi passwords and certificates to employees so they can easily connect to trusted networks.
• Support for existing policies: Manage password requirements, data encryption and camera policies, as well as actions like remotely wiping a device, activation approvals and blocking devices.

iOS Sync

iOS Sync is built into Google's Gmail and Drive apps for iOS 7 and 8. Administrators of Google Apps for Work, Education, and Government domains can access the MDM function in their administrative console. Google released similar MDM capabilities for Android earlier in 2014.

The post Google Apps for Work Adds Mobile Device Management Tools for iOS Devices appeared first on Continuing Legal Education (MCLE) in California, MCLE Los Angeles, CLE Orange County, Irvine & San Francisco.

Google's new "Insert Photo" button, in the Gmail compose window, gives users access to the images they have stored in their Google+ profile.

Clicking the button opens a new window that displays all of the photos stored as part of your Google+ profile (both public and private).

• Click on individual photos to elect one or more to include in the email message. 
• Use the buttons in the lower right-hand corner to indicate whether the photos should be included as attachments to the message or embedded in the message ("Inline")
• Click the "Insert" button to add the photo(s) to your email.

The post Gmail Makes Access to Mobile Device Photos Easier | Google Adds One Button Image Integration appeared first on Continuing Legal Education (MCLE) in California, MCLE Los Angeles, CLE Orange County, Irvine & San Francisco.

Monday February 3, 2014

1:00 - 2:30 pm Eastern

This CLE program on Google Gmail and Calendar will teach you, in plain English, how to transform your law practice by using two of Google's low-cost but powerful tools -- Gmail and Calendar -- to save time and money, and improve communication and collaboration with clients and colleagues. You will learn all about the various functions and features of Gmail and Calendar, as well as several related services and plug-ins that can SUPERCHARGE your Gmail/Calendar experience. Levitt and Rosch will also discuss ethical concerns about security and confidentiality when using Google Gmail and Calendar.

Need ethics credit? This seminar qualifies for 1.5 to1.8 credit hours, including 0.5 to 0.6 ethics credit hours, depending on state requirements, in MCLE jurisdictions that accredit live telephone seminars and/or webcasts on law practice management topics. Click here for a full list of jurisdictions in which this MCLE course is accredited.

Bonus! All registrants will receive a FREE copy of Carole Levitt and Mark Rosch’s e-book, Google Gmail and Calendar in One Hour for Lawyers (a $39.95 value) In addition, all registrants receive a set of downloadable course materials and free access to the archived online program later.

The post Webinar – Google Gmail and Calendar Tips and Tricks Online CLE February 3, 2014 appeared first on Continuing Legal Education (MCLE) in California, MCLE Los Angeles, CLE Orange County, Irvine & San Francisco.

Written by nationally acclaimed authors and speakers Carole Levitt and Mark Rosch, Google Gmail and Calendar in One Hour for Lawyers is designed as a step-by-step guide for lawyers to learn what features and functions are available in the Business versions of Gmail and Google Calendar, as well as related services such as Google Chat, Google Talk, Google Hangout, and Call Phone. Millions of corporations, small businesses, solo lawyers, large and small law firms, and government agencies have moved from hosting their own e-mail servers ‑ and in some cases, calendars and documents ‑ to using Google Apps for Business.

Google Gmail and Calendar in One Hour for Lawyers illustrates how lawyers are relying on Google Apps for Business for routine functions. Through this book, readers will learn how to:

• Create Google Apps for Business accounts;
• Get started with Gmail as the e-mail service provider;
• Use labels and customized settings to manage e-mail;
• Stay organized with Contacts and Task Manager;
• Access Gmail messages and Calendar offline;
• Communicate with Google Chat, Google Talk and Google Hangout;
• Use Gmail to make phone calls;
• Add, edit, search and print Calendar events;
• Download Google Apps marketplace add-ons and Google Chrome plug-ins to further customize the online experience; and
• Understand security, confidentiality and ethics concerns related to Google Apps.

The book includes anecdotes from lawyers and law firm IT professionals explaining how they use Google Apps for Business at their firms and the value and increased productivity they have derived from the products.

Levitt and Rosch have co-authored several other books, including The Cybersleuth's Guide to the Internet, Google for Lawyers, and Find Info Like a Pro, Volumes 1 and 2. The authors present continuing legal education seminars on these topics throughout the country.

Google Gmail and Calendar in One Hour for Lawyers is published by the American Bar Association's  Law Practice Management Section, a professional membership organization providing resources for lawyers and other legal professionals in the core areas of the business of practicing law — marketing, management, technology, and finance — through its award-winning magazine, webzines, educational CLE programs, website, and publishing division. For more than 30 years, LPM has established itself as a leader within the legal profession by producing ABA TECHSHOW, the world’s premier legal technology conference and expo, and through its publishing arm, which has more than 90 titles in print.

With nearly 400,000 members, the American Bar Association is one of the world’s largest voluntary professional membership organizations. As the national voice of the legal profession, the ABA works to improve the administration of justice, promotes programs that assist lawyers and judges in their work, accredits law schools, provides continuing legal education, and works to build public understanding around the world of the importance of the rule of law.

The post New Google Gmail and Calendar in One Hour for Lawyers Book Helps Lawyers (from Solos to Large Firms) Use the Business Version of These Google Apps to Transform Their Practice appeared first on Continuing Legal Education (MCLE) in California, MCLE Los Angeles, CLE Orange County, Irvine & San Francisco.